Notion can replace ClickUp for individuals and small teams with simple project needs. However, Notion lacks time tracking, capacity planning, workload views, mind maps, whiteboards, and built-in chat. Teams managing complex projects with multiple stakeholders will miss ClickUp's specialized PM features.

No, Notion doesn't have native time tracking. ClickUp includes built-in time tracking, timesheets, and time estimates. Notion users need third-party integrations or external tools for time tracking.

Yes, many teams use both. A common approach is using ClickUp for project and task management while using Notion for documentation, knowledge base, and creative planning. You can integrate them through Zapier or Make to sync data between platforms.

Both have strong AI capabilities but serve different purposes. ClickUp AI focuses on project management tasks like generating reports, creating subtasks, and summarizing discussions. Notion AI excels at writing, research, and content generation. ClickUp charges $14/month extra for AI, while Notion includes AI in the Business plan ($24/month total).

Notion AI is better for writing content. It was designed specifically for content creation, offering better writing, editing, and rewriting capabilities. Notion AI can help draft documents, improve writing style, generate long-form content, and maintain consistent tone. ClickUp AI can write content too, but its strengths lie in project management tasks rather than pure content creation.

No, ClickUp AI is an add-on that costs an additional $14 per user per month regardless of your base plan (Free, Unlimited, Business, or Enterprise). You can add it to any plan level, but it's not included in any of the standard pricing tiers. This means even Enterprise customers pay extra for AI features.

No, Notion AI is not included in the free plan. It's available as an add-on for Business plan users or included in the Business plan at $18 per user per month. The Business plan provides the best value since it includes both platform features and AI capabilities in one price. Free and Plus users must pay separately for AI access.

Yes, users commonly report that ClickUp loads slower, especially with large lists or complex projects. Notion typically loads faster and maintains better performance even with substantial data. ClickUp's extensive features can create lag during daily use.

Notion has a vastly superior template ecosystem with thousands of templates available through its creator marketplace. Many designers build entire businesses creating Notion templates - from productivity systems to CRM dashboards. The variety, creativity, and aesthetic quality of Notion's community-created templates far exceeds ClickUp's collection.

Notion added automation features recently but they're more limited than ClickUp's mature automation system. ClickUp offers more triggers, actions, and integration options. Notion's automations work for basic workflows but can't match ClickUp's depth and flexibility.

Notion is often better for small teams (under 10 people) because of its flexibility, cleaner interface, and lower learning curve once you understand databases. ClickUp can be overwhelming with too many features small teams don't need. However, if you need time tracking and capacity planning from day one, start with ClickUp.

Yes, ClickUp has significantly better integrations with over 1,000 native connections versus Notion's limited native integrations. ClickUp's deep integrations work smoothly, while Notion often requires third-party tools like Zapier for connections that aren't truly "native."

ClickUp is better for remote teams managing complex work because of built-in chat, video calls, time tracking, and comprehensive project views. Remote teams can work entirely within ClickUp. Notion requires supplementing with other tools for communication and time management.

Yes, both ClickUp and Notion can be built to function as simple CRMs for storing and managing customer data. However, they have different strengths and limitations.

ClickUp as a CRM: ClickUp works better as a CRM due to its superior structure, automation, and communication features. You can create custom fields for lead information, contact details, deal stages, and pipeline management. ClickUp offers better automation to move leads through stages automatically, create follow-up tasks, and send notifications. The platform has multiple views (list, board, calendar, Gantt) to visualize your sales pipeline from different angles. Dashboard widgets help track deal values, conversion rates, and sales metrics in real-time.

A significant advantage is ClickUp's task archive feature, which lets you archive closed deals and lost leads cleanly. This prevents your CRM from getting cluttered with old data. You can also send emails directly from ClickUp to leads, keeping all communication history connected to the contact record.

Notion as a CRM: Notion can also work as a CRM, especially if you need flexibility. You can create databases for leads, deals, and contacts, then display all three on a single page using connected database views. This gives you a comprehensive overview of your entire sales process in one place. Notion's relational databases let you link contacts to deals and companies easily.

However, Notion lacks archive functionality, meaning closed deals and lost leads pile up in your database unless you manually delete them or create separate "lost/junk" databases. This makes long-term CRM management messier. Notion also doesn't allow sending emails directly from the platform, so you'll need to use external email tools.

Limitations of both: Neither ClickUp nor Notion is suitable for running mass email campaigns or advanced marketing automation. They're good for simple CRMs where you store contact data, track deals manually, and manage basic follow-ups. If you need email sequences, marketing automation, lead scoring, or mass campaigns, you should move to a dedicated CRM platform like HubSpot, Salesforce, Pipedrive, or Monday CRM.

Bottom line: Use ClickUp if you need better automation, email capability, and cleaner data management. Use Notion if you want maximum flexibility and a unified view of all CRM data on one page. For serious sales operations with marketing campaigns, invest in a dedicated CRM instead.

Yes, both can create wikis. Notion is superior for wiki creation with beautiful page design, flexible organization, and better knowledge management features. ClickUp can create docs and wikis but they're not as polished or flexible as Notion's system.

Both have mobile apps but neither matches their desktop experience. Users report Notion's mobile app is slightly more intuitive but both platforms work better on desktop for serious work. Mobile apps are good for quick updates and viewing but not ideal for extensive work.

ClickUp is better for software development teams. It has built-in sprint planning with sprint widgets, burndown charts, and velocity tracking. ClickUp offers native integrations with GitHub, GitLab, and Bitbucket for code repository management. The platform includes time tracking for developer productivity, workload views to balance team capacity, and agile board views with swimlanes. ClickUp also has better automation for development workflows like moving tasks through QA and deployment stages. Notion can work for small dev teams focused on documentation, but lacks the specialized features larger software teams need.

ClickUp is generally better for marketing agencies. It provides client management with guest access and permissions, time tracking for billable hours and client reporting, capacity planning to balance team workload across clients, campaign tracking with multiple views (calendar, board, timeline), built-in chat to reduce tool switching, and workload views to prevent team burnout. ClickUp's ability to track time, manage multiple client projects, and provide detailed reporting makes it ideal for agencies. However, Notion works well if your agency focuses heavily on content creation, brand guidelines, and creative documentation. Many agencies use both - ClickUp for project execution and client work, Notion for internal knowledge and creative planning.